Log a Service or Maintenance Event

The Maintenance Hub keeps every service, repair, and inspection for your fleet in one place. Log an event in seconds with plain-language AI Smart Input, or fill in the full form when you need every detail.

How to log a maintenance event

1. Open Services > Maintenance to reach the Maintenance Hub.
2. Choose a view: List for all events, the per-vehicle Timeline, or Tyre Manager.
3. To log fast, type a plain-language entry in the AI Smart Input — the vehicle, what was done, and the cost — then submit.
4. To capture every detail, add an event through the form instead.
5. Pick the event type — service, issue, checkup, tyre, or fuel — fill in the fields, and save.

Fields you can record

• Vehicle — the vehicle the event belongs to.
• Event type — service, issue, checkup, tyre, or fuel.
• Date — when the event took place.
• Status — pending, completed, or overdue.
• Cost — the amount spent; the system flags a cost status of within-budget, market-rate, or above-market.
• Description — a short summary of the work.
• Odometer — the reading at the time of the event.
• Technician — who carried out the work.
• Notes and attachments — extra detail and supporting files.
• Next-due odometer and next-due date — when the next service falls due.
• Vendor — the workshop or supplier.

Frequently asked questions

Can I import past maintenance records in bulk?

Yes. Use Bulk Import Maintenance to bring in events from a CSV file instead of adding them one by one.

How do I narrow the list to one vehicle or period?

Filter by vehicle and by date range — 7d, 30d, 90d, 6m, or 1y — to focus on the events you need.

Related

• Service Cost Center
• Manage Tyres with Tyre Manager
• Schedule Maintenance Reminders