Fleet Reporting Dashboard

The fleet reporting dashboard, a.k.a report module, visually represents your fleet’s day-to-day operations.

Using data from GPS devices, GPS tracking dashboard or fleet management dashboard visuals provide charts and graphs to give an at-a-glance vision of your fleet performance and operational activities.

Type, mode, and categories of report module

Your fleet tracking reports and fleet management dashboard can be visualised in 3 types, viz., Tabular format, Charts and Tabular reports with the spatial view.

Fleet reporting dashboard - Tabular tracking report

Currently, these reports are available in two modes: Predefined reports and Adhoc.

“Predefined and ahoc reports

Each fleet report is categorical and descriptive, providing information about a specific condition or setting (informational), describing relationships among variables and drawing conclusions based on those relationships (analytical), and detailing the steps required in some process (operational).

You can set up a schedule to receive timely reports (for example, daily or weekly) via email and choose whether the reports should be sent in PDF or Excel format.

Let’s look at the different kinds of fleet reporting tools and what information you get from each one.

Type: Tabular

Creating tables is one of the simplest methods for analysing and displaying data.

A table is a systematic way of arranging the elements of a set (rows and columns) so that their relationship to one another can be easily seen.


The tabular reports are in text format, and you can add or remove fields for your needs. By amending the report template, you may change the conditions or filters that generate each report.

Type: Charts

Chart-based reports are appealing to the eye and make it easier to analyse data.

Chart-based reports are generated by processing the huge amount of data collected by GPS vehicle tracking devices into meaningful information in visual form.

“Monitor fuel consumption

Type: Tabular with a spatial view

The tabular report can also be viewed in a spatial view, which displays an activity location (of a fleet) on the map.

A fleet activity could be the past movement of any vehicle along a road, whether the engine is idling or off.
“Tabular with spatial

Mode: Predefined reports

These are pre-defined reports that are readily available in GPS tracking dashboard. These reports are generated from default templates, categorised for easy access and analysis.

There are 2 variants of predefined reports: consolidated and unitary.

Daily consolidated report

This is generated overnight and emailed to you. They’re usually in excel format and can be opened with Microsoft Excel.

Weekly consolidated report

This excel report provides a visual summary of fleet activity from the previous week and is generated on Monday.

Unitary reports:

Some of the pre-defined unitary reports are the following:

Daily vehicle summary report:

A daily vehicle summary report displays information about each vehicle in a fleet. This report summarises vehicle activity, such as the location and time of day when each vehicle was active.
“Daily vehicle summary
Daily vehicle summary reports are available for all vehicles with at least one activity during the selected date range. You can choose to view this report in a tabular or spatial format.

Eco-drive report:

These reports are generated in order to identify potentially dangerous driving patterns or habits (examples – speeding, reckless driving and hard braking).

Ignition On/OFF report:

These reports are based on the times your ignition/engine started, stalled or was turned off during a trip.

Fuel-related report:

Fuel-related reports are generated based on an event of refuelling, fuel drain or fuel usage by your vehicles on the following parameters:

-Fuel type (diesel, petrol, LPG)

-Vehicle type (Bus, truck)

-Fuel tank level at the time of refuelling or fuel drain

-Total distance travelled since your last refuelling or drain. You can generate a report for each vehicle or all your vehicles combined.

Student time sheet (School bus)

School bus reporting is an integral part of the software, and these reports are specially designed to provide important information about buses and their routes.
“School bus students list

Service reminders (Service & Maintenance)

These reports include information about your vehicle’s service history and what needs to be done next.

Mode: Ad hoc report.

You may generate a customised report whenever needed. You can either pre-generate the pre-defined report template and modify it for each use or create an entirely new template from scratch.
“Vehicle tracking adhoc report

Report Scheduling:

You can subscribe to reports and set up a schedule to receive them in your inbox daily, weekly or monthly.

The reports are sent in an email format and can be read on any computer. You can create your own schedule for receiving reports using the settings console.

The fleet reporting dashboard: What is it?

The term dashboard refers to a page that contains many small reports.

In fleet management reporting, dashboards can be used for various purposes: budgetary, investigative (for compliance), and process improvement.

Fleet owners, fleet managers, and staff can customise dashboards to display relevant fleet summary information in graphs or charts.

Fleet performance

“Fleet utilisation report
If you frequently use a report or chart, you can Pin (or Unpin) it to the Fleet performance dashboard for quick access.


It is used to show information generated by analysing captured data (vehicle usage and driver behaviour from the GPS tracking device ) in a way that is easy for users.
“Fleet utilisation metrics
Utilisation metrics provide a clear overview of your fleet’s utilisation.

It provides details on how the vehicle was used, including total mileage travelled, the number of trips made, and the percentage of time the vehicle is in use.

A Driver’s scorecard is generated for each driver based on his driving habits while the vehicle is in use.

Conclusion on fleet reporting

With the fleet reporting dashboard, you will better understand your business as a whole and have a complete view of the impact of each of your vehicle’s current activities, shipment deliveries or tasks.